![]() Here are some tips for getting the most out of Analyze Data:Īnalyze Data works best with data that's formatted as an Excel table. Or you could ask Analyze Data to display average sales by year.Īnalyze Data works best with clean, tabular data. For example, you might only want to see the sum of sales by year. When you choose fields and how to summarize them, Analyze Data excludes other available data - speeding up the process and presenting fewer, more targeted suggestions. You can save time and get a more focused analysis by selecting only the fields you want to see. If you do not have a question in mind, in addition to Natural Language, Analyze Data analyzes and provides high-level visual summaries, trends, and patterns. It may not be available in all countries or regions at this time. The Natural Language Queries functionality in Analyze Data is being made available to customers on a gradual basis. To learn more about the different update channels for Office, see: Overview of update channels for Microsoft 365 apps. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office. ![]() Get started today and save 50% with discount code EARLYBIRD.Analyze Data is available to Microsoft 365 subscribers in English, French, Spanish, German, Simplified Chinese, and Japanese. Want to land your dream job in 2024? Take CNBC's new online course How to Ace Your Job Interview to learn what hiring managers are really looking for, body language techniques, what to say and not to say, and the best way to talk about pay. "That's what really drove me to improve my Excel skills earlier on in my career," he says. More than any one specific tip, what's most helped Ngai become the world's best Excel user is "a mindset of trying to improve and find a better solution." It's a major timesaver for sorting and analyzing large sets of information, Ngai says. Recent versions of Excel also have a feature called Dynamic Arrays, which can help you search for a range of related results across several different cells with only one formula. Ngai and his fellow competitors use them to quickly pinpoint useful pieces of information without needing to waste time wading through a sea of data. "The functions 'Index' and 'Match,' or 'XLookup,' are just really useful all of the time," Ngai says.Įach of those functions allow you to search for specific information and values in a large table of data. "Then you can sort of see, 'Maybe this is where I've spent too much - on shopping or something - and then you can decide to manage your expenses that way." Learn some function toolsĪs you become more proficient with Excel, Ngai suggests working to familiarize yourself with the software's many different function tools, which appear under Excel's "Lookup and Reference" dropdown menu. "You work out: 'How much did I spend on food this month? How much did I spend on holidays?'" Ngai says. Then, use the SUMIFS function to add together everything labeled as "food," or "rent," or any other individual category.Īs you add to the spreadsheet, it'll automatically keep your tallies updated over time. ![]() ![]() If you enter your monthly expenses into a spreadsheet, add a cell next to each one categorizing it by type - like food, rent or entertainment. For these purposes, you can rely on "basic math" functions to perform a host of calculations, even if you've never really used the software before, he adds.Įvery Excel spreadsheet features a formula field near the top of the window where you can add values together, multiply, divide, and so on. The "SUMIFS" function is especially useful for budgeting, says Ngai. Ngai uses personal budgeting spreadsheets to track his spending and look for areas to cut back on expenses, he says. ![]()
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